Events Terms and Conditions


If it is necessary for you to cancel your booking, for whatever reason, please inform the event organiser as soon as possible. Cancellation will be subject to the following changes:

  • All cancellations will be subject to an administration charge of £5 for one-day conferences or £20 for multi-day events.
  • For cancellations made up to four weeks before an in-person event or one week before an online event, a refund will be issued, minus the administration charge.
  • No refund will be made for bookings cancelled closer to the event or for non-attendance on the day, except in exceptional circumstances and only at the discretion of the Bat Conservation Trust. If you are able to provide a replacement to attend the event, then only the administration charge will be made.

Please note that reserved and partially paid places are considered as confirmed places. If you need to cancel your place please ensure you let the event team know at least four weeks prior to the start of the event, any cancellations made after this time will still incur full payment.

Cancellations of events

In very rare exceptions it may be necessary to cancel an event. In these circumstances, participants will be informed as soon as possible and all participants will be offered a full refund or the chance to transfer to another date for free.

Covid-19 and in-person events

In terms of Covid-19, we will be following the government advice as well as any protocols put in place by the venue for our in-person events to keep everyone safe. Please do not attend a course in-person if you are exhibiting any Covid symptoms or have been asked to isolate by Track and Trace, following a positive covid test result or as a result of recent travel.

We are also offering some of our courses online as an alternative. If you have any questions about a specific event, please email

Product endorsement

BCT does not endorse any of the analysis software programs included within their training courses or conference workshops but values the important contribution they can make to bat conservation. No responsibility can be accepted for any loss or damage to data or unsatisfactory results arising from the use of any analysis software during or after a BCT course or conference workshop.

The use of proprietary and commercial trade names in BCT training or conferences does not imply endorsement of the product, software or technique by event sponsors, funding bodies or BCT.

Training Materials and Copyright

For training materials, all rights are reserved. No part of any training resources may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the intellectual property owner, usually BCT, except in the case of brief quotations embodied in critical reviews and certain other non-commercial uses permitted by copyright law.

Compliments and Complaints

Any compliments or complaints regarding training or conferences should be referred to the Training and Conferences Manager in the first instance, email: or phone 020 7820 7169.

Training Data and Retention Policy for Training Courses and Conferences

Click here to download a copy

BCT Privacy policy can be found here

Next: Online event tips