The aim of the AGM is to provide our trustees and/or officers the opportunity to explain their management of Bat Conservation Trust (BCT) to its members. AGMs are held once a year and active members of BCT can attend and vote on resolutions such as approving (or not) the minutes of the previous AGM, annual report and accounts, appointment of BCT’s auditors, election/re-election of trustees and more. Members can also propose motions to be considered to a vote and it is an opportunity for members to ask questions.

The Memorandum and Articles of Association is the legal document that contains the rules about the proceedings of an AGM and this is available here. BCT notifies members of the date of an AGM at least six weeks before it is due, to allow members to submit any motions for consideration. Even if you cannot make the meeting itself you can still vote on resolutions by filling out a proxy vote form which is include in the AGM Agenda.


This year, BCT’s AGM will be taking place in person, at the National Bat Conference on Saturday 16 September 2023 at 5:30pm. The National Bat Conference will take place from 15-17 September 2023, at the University of Nottingham. The AGM is a free event and you do not need to attend the National Bat Conference to attend the AGM. The AGM will be running as a hybrid event which means you can join remotely. Please click on the button below to register to join remotely. You must register by 1:00pm, 14 September.

Even if you cannot make the meeting itself you can still vote on resolutions. We will make the agenda, this year’s annual report, draft accounts and review available online from the 4th August 2023. .

If you wish to propose a motion for consideration at the AGM please note this needs to be submitted in writing by at least two members and BCT needs to receive it by 4 August 2023. This can be sent via email to Eleanor at or via post to:
Bat Conservation Trust, Studio 15 Cloisters House, Cloisters Business Centre, 8 Battersea Park Road, London, SW8 4BG

If you would prefer to receive the AGM material by post please email Eleanor on or call 020 7820 7181. If you cannot attend the AGM but wish to vote you will need download the proxy vote (you can find it in the AGM Agenda 2023 when it's available) or contact us.

AGM Minutes 2023 - download here

AGM Agenda 2023 - download here

BCT Annual Report and accounts 2022/2023 - download here

BCT Annual Review 2022/2023 - download here

You can read BCT's Equity, Diversity and Inclusion Statement of Values here.


AGM Minutes 2022 - download here

AGM Agenda 2022 - download here

BCT Annual Report and accounts 2021/2022- download here

BCT Annual Review 2021/2022 - download here


AGM Minutes 2021 - download here

Annual Review 2020/2021 - download here

Annual Report 2020/2021 - download here

Previous years

Minutes for AGM 2020

Minutes for AGM 2019

Minutes for AGM 2018

Minutes for AGM 2017

If you would like to see minutes for previous year's please get in touch with Eleanor (